Financial related forms can be found here. The most common forms needed are:
Travel Related documents:
Click here to see a list of travel related documents.
(Please contact pmoses [at] uh [dot] edu (Pam Moses) (713-743-4303) prior to any travel within or outside of Texas. She will help prepare a Travel Request prior to you embarking on a trip and will help complete a Travel Voucher to claim reimbursement for any out of pocket expenses.)
Click here to see a list of vendor forms.
UH System Employees:
Each student/faculty and staff member should complete an Individual Set Up form for themselves. Reimbursements for out of pocket expenses can not be made to you unless you have filed an Individual Set Up form. Please follow the directions found here under “Direct Deposit Instructions”.
If you are using a new vendor, it may NOT to be in the UH vendor system, the vendor set-up form will need to be emailed to the company and filled out. Once filled out, the company needs to fax this form to UH vendor ID at 713-743-0521. This process typically take about 3 business days.
- UH System Employees:
Texas Sales and Use Tax Exemption Certification
This tax exempt form should be presented when making any purchases with your personal credit/bank cards or cash. The University of Houston does NOT reimburse for any taxes, under any circumstances. The form can be found here.
Purchase Request Form
The requestor will fill out a Purchase Request Form. The Purchase Request must be completely filled out and include a purpose & benefit (as to how the items being requested relate to one’s project) along with copies of any price quotes received via email or quoted prices from an on-line catalog. An approval signature should be obtained from the faculty member whose grant is being used to pay for the items requested. Once the above has been completed, one can scan the document to the CLERICAL directory on the Konica Minolta Bitzhub machine or your scanned documents can be emailed to CHBEorders [at] gmail [dot] com. Purchases under $5,000.00 will be submitted on a Purchase Voucher. Purchases over $5,000.00 will be submitted on a Purchase Requisition which requires the University to undergo a competitive bidding process. State/Local funds require a quote for all purchases!
Reimbursement Request Form
The requestor will fill out a Reimbursement Request form. The Reimbursement Request form must be completely filled out and include a purpose (reason the material/s are needed: i.e., for undergraduate lab, research, etc.) and benefit (how the monies expended benefit the account charged). Approval must be given by the Department Chair for charges on Dept funds; by the faculty/P.I. or advisor for charges related to research funds. One can scan the completed document to the CLERICAL directory on the Konica Minolta Bitzhub machine or your scanned documents can be emailed to CHBEorders [at] gmail [dot] com. ORIGINAL RECEIPTS need to be filed with the Reimbursement Request.
Remember reimbursement have to be generated within 60 days from the date of purchase!
- Mileage forms can be submitted with the Reimbursement Request forms. The process is the same.
- General Petition—A General Petition is used to change admission status, classification, request course overload, change in degree objective, degree requirement exception, leave of absence, reinstatement, change of major, writing proficiency exemption, special problems course, etc., the form can be found here.